🧭 New · Case study: Hoop Mountain Dubai ›

Run your business.
Not a spreadsheet.

Payments, staffing, scheduling, pipeline and team comms in one place — with a live number on everything, so you always know where things stand.

Tell us how you operate today Contact us ›

Your week in numbers

All systems green

Collected

$84,210

▲ 12%

Outstanding

$12,930

4 overdue

On shift

14/18

2 open

MonTueWedThuFriSat

The reality

Most SMEs are run on borrowed tools

Spreadsheets weren't built to run a business — they were built to hold numbers. Every owner ends up stitching together a system out of tools that were never meant to talk to each other.

Payments

Tracked in a spreadsheet, chased over text message.

Nobody knows what's outstanding until someone adds it up.

Staff & team

Schedules in a group chat, hours tracked on paper.

Payroll becomes a monthly scramble to reconstruct who worked what.

Client comms

Follow-ups live in someone's phone, not the business.

If that person is out, the thread — and the relationship — goes cold.

Pipeline

Leads and clients tracked across three different files.

Nothing updates in real time, so decisions get made on stale information.

The fix

One shell. Built around how you already work

It adapts to how you already operate — not the other way around.

Your labels, your stages, your payment model, your workflow — Vantik is configured around what you already do, not a rigid template you have to adapt to.

Whatever tools you're using today, Vantik sits on top of them and takes over the manual work — not your judgment.

One login, one dashboard. Payments, staff, comms, and clients, all reading from the same live data — instead of five tools that each know half the story.

What Vantik replaces

Spreadsheet→ live records
WhatsApp follow-ups→ tracked comms
Paper attendance→ digital check-in
Manual invoicing→ automated payments
End-of-month payroll math→ calculated payroll
Gut-feel reporting→ live KPIs

A peek inside

Your whole operation, one happy place

Payments, payroll, staff, pipeline, comms, and live KPIs — everything talks to everything.

Live KPIs

Updating now ⟳

Collected, owed, attendance, headcount — the numbers that matter, updating as the business moves, not once a month.

Collected

$84,210

Outstanding

$12,930

Attendance

97%

Payments

Invoices out, reminders automatic, cash in.

Invoice #1187$8,400

Reminder sent ✓Paying Friday

Payroll

Hours and sessions logged as they happen, calculated automatically.

Omar Khalil32.5 hrs

James Miller28 hrs

Run payroll$4,120 →

Staff & team

Shifts fill themselves; labor cost updates live.

🟢 Sam · Crew A7am–3pm

Open shift · Sat3 volunteers

Communications

Follow-ups tracked against each client — reviewed before they send.

Auto-reminder — Fernandes family

Your monthly payment is due Friday.

Thanks, paying today 👍

Pipeline & clients

Every lead and client at the stage they're actually at, with the dollar value attached.

New leads

$21,700

Trials booked

$14,300

Won this month

$32,850 🎉

Our services

Not just software. A team that builds it around you

Vantik isn't a self-serve tool you configure alone — we build, migrate, and support the whole thing with you.

🛠️

Custom build

A dedicated web and mobile app designed around how your business actually runs — not a generic template you have to bend to fit.

📦

Data migration

We move your spreadsheets, WhatsApp history, and paper records into one clean system — nothing lost, nothing re-typed by hand.

🎓

Training & onboarding

Your team up and running fast, with a walkthrough built around how you actually work — no generic manual to figure out alone.

🔧

Ongoing support

As your business changes, your platform evolves with it. We stay involved after launch, not just for the handoff.

Case study

Hoop Mountain Dubai

Vantik built a dedicated web and mobile app for Hoop Mountain Dubai, a basketball academy juggling families, coaches, and payments.

Problem

Families, coaches, and payments were split across three unrelated tools — no single place to see what was collected, who was owed, or who was scheduled where.

Solution

Vantik built them one web and mobile app covering scheduling, payments, payroll, and parent communication — with a coach view, a management view, and a parent portal.

Dashboard — today's sessions and league status

DashboardToday, at a glance

Payments — collected and outstanding by family

PaymentsCollected vs. outstanding

Calendar — weekly sessions by coach and venue

CalendarSessions, coaches, venues

CommsFollow-ups, reviewed before sending

One app. Families, coaches, and payments — nothing left to juggle.

Hoop Mountain Dubai — sports academy, Dubai

Beyond one industry

The same shell, reconfigured for how your business runs

Vantik works for any industry that runs on payments, staff, and clients — these are the ones we've gone deepest on so far.

Sports academies & facilities

Families, coaches, sessions, courts, and attendance — single or multi-venue.

B2B recurring services

Contracts, recurring billing, and account follow-up on schedule.

Contractors

Projects, trades, site tracking, and payments across a job.

Agencies

Client pipeline, deliverables, and team workload in view.

FAQ

Questions, answered

Still curious? Here's what people usually ask before getting started.

Do I have to give up my current tools right away?+

No. Vantik is built to sit on top of what you already use and gradually take over the manual work, module by module.

How long does it take to get set up?+

It depends on your business, but most setups — from first call to a working app — take a few weeks, not months.

What does it cost?+

Pricing is usually a one-time setup fee to build and configure your app, then a monthly fee that covers hosting, updates, and maintenance. The exact numbers depend on your setup — we'll figure it out together once we know how you operate.

Is my data secure?+

Yes. Your data is encrypted in transit and at rest, and it's never shared with anyone else.

Which industries do you support?+

All of them. Vantik's shell adapts to any business that runs on payments, staff, and clients — sports academies and facilities, B2B recurring services, contractors, and agencies are where we've gone deepest so far.

Do I need technical skills to use it?+

No. If you can use WhatsApp and a spreadsheet, you can use Vantik — that's the whole point.

Ready to leave the spreadsheet behind?

Tell us how you're operating today — we'll show you what it looks like on Vantik.

Usually a setup fee plus a monthly fee that covers maintenance — exact pricing depends on your setup, we'll figure it out together.

Your data is encrypted in transit and at rest, and it's never shared with anyone else.

Run your business.Not a spreadsheet.